Please refer to the IRS Instructions for Form W-9 for use in conjunction with the instructions below.
Shareworks does not provide tax advice. Please consult your tax advisor about your particular circumstances.
What is Form W-9?
An individual uses a Form W-9 to provide his or her taxpayer identification number to Shareworks. Shareworks does not send this Form W-9 to the IRS.
Shareworks uses a substitute Form W-9 that contains all of the relevant information required by the IRS. The instructions in this document refer to the Shareworks substitute Form W-9.
Detailed Instructions
Personal Information – Verification
- Verify that the information in this section is correct.
- It has been completed based on information in your Shareworks account. The name listed should be the same as shown on your U.S. federal income tax return.
- The home address is editable except for the country field. If you need to update any information in this section, contact your HR department.
- Exemption from FATCA Reporting Code (if any). Generally, this section is not applicable for individuals.
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- Leave this blank unless you meet one of the IRS’s exemptions.
- A list of exemptions and the corresponding codes can be found at this link; please see information under Line 4, Exemptions.
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Part I: Taxpayer Identification Number - MANDATORY
- Individuals - Enter your U.S. Taxpayer Identification Number (TIN).
- For individuals, this is generally your social security number (SSN).
- If you do not have a U.S TIN contact your HR department.
- If you are a non-resident alien, do not complete the Form W-9. Instead, complete Form W-8BEN. Contact your HR department.
Part II: Certification – MANDATORY
- You are certifying that the information on the Form W-9 is correct.
- Item 2 applies checkbox.
- This has been pre-checked to indicate that you are not subject to backup withholding because at least one of these statements is true. That you:
- are exempt from backup withholding or
- have not been notified by the IRS that you are subject to backup withholding or
- have been notified by the IRS that you are NO LONGER subject to backup withholding.
- If any one of these three statements is true, leave the check in the box.
- If none of these three statements are true, uncheck the box and contact your HR department.
- NOTE: You must uncheck “Item 2 applies” if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.
- This has been pre-checked to indicate that you are not subject to backup withholding because at least one of these statements is true. That you:
- Certification Instructions – Agree to Certification Box.
- Check the box if you agree with all the information on the form.
- Fill in your name and date the form.
- Select the Save button at the bottom to save and submit a copy of the Form W-9.
As an employee, it is your responsibility to understand all tax implications that impact your equity and/or share purchase holdings.